Finance Assistant at Save the Children

CHILD SAFEGUARDING: Level 3 – the responsibilities of the post requires the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:

As part of the Finance team, the Finance Assistant will be responsible for supporting effective Financial management and administration processes for the Nigeria CO Programme.

He/she will support Nigeria Finance team in areas of; electronic archiving of financial documents, Accounts reconciliations, and other Finance Administrative duties as per SCI guidelines. He/she will effectively interact with a diverse group of stakeholders, manage expectations and duties according to the agreed timelines. He/she will be required to back stop for field offices whenever the need arises

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job descriptions and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Finance Coordinator

Staff directly reporting to this post: None

KEY AREAS OF ACCOUNTABILITY:

Financial Transaction Processing:

Raise cheques approved by relevant budget holders/
Finance and taking them to approved signatories for signing
Perform monthly Bank Reconciliation
Perform bank related activities; picking up monthly bank statements
Support in the payments of participants and other beneficiaries.
Requesting and Collection of Finance unit office stationery and consumables from the Admin office for day to day business activities.
Reconciling and matching of transactions on the system on weekly basis
Maintain custody of the office petty cash fund and make daily cash payments of approved transactions
Daily update and maintenance of manual cash book (GLACOS)
Conduct weekly and month end cash counts

Archiving of Financial Document:

Ensure all payment and journal vouchers are electronically archived on monthly basis
Review monthly TL to ensure all vouchers for transaction posted to system are completely filed
Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.
Produce soft/scanned copies of documents for retention purposes.
Keep a standard record of document retrieval and return log
Verify all transactions and ensure that the relevant supporting documents have been filed
Maintain a filing system for all transactions
Support in maintaining soft copy archiving system

S2P/Accounts Payable Role:

Cashier
Bi-weekly payment run
Support in the payments of participants and other beneficiaries.
Processing of partner payments

Other Supports:

Support during audits to retrieve selected samples a week before the commencement of any audit exercise
Return all vouchers to their appropriate box files after the conclusion of any audit exercise
Support in the verification of all assets
Assist during audit to retrieve all relevant documents for audit exercise
Any other duties as assigned by the supervisor or line manager

Safeguarding

Provide support in developing a master budget for Child Safeguarding to address gaps in compliance standard

Working Contacts

Internal: All budget-holders, field offices and other staff members
External: Auditors, Bank, Government bodies, regulatory agencies

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

accuracy and timeliness in all areas of responsibility
high level of accuracy in work, and ability to analyse complex sets of relationships and situations
holds self and others accountable

Ambition

sets ambitious and challenging goals for himself and the team, takes responsibility for his own personal development and encourages team members to do the same
widely shares their personal vision for Save the Children, engages and motivates others
future-orientated, thinks pro-actively

Collaboration:

working effectively with stakeholders to achieve common goals
excellent communication and interpersonal skills
builds and maintains effective relationships, with their team, colleagues, members and external partners
approachable, good listener, easy to talk to

Creativity: