About PepsiCo
PepsiCo is a global food and beverage leader with a product portfolio including 22 brands that generate more than $1 billion each in annual retail sales. Our main businesses – Quaker, Tropicana, Gatorade, Frito-Lay, and Pepsi-Cola – make hundreds of enjoyable foods and beverages that are loved throughout the world.
Our people hold the key to Pepsi’s success. By inspiring, challenging and investing in our employees, we’re making PepsiCo a company where coming to work means more than just having a job. One way we do this is by offering competitive pay and a full range of benefits we call Total Rewards. Total Rewards are designed to help you live healthier and build a secure financial future.
Applications are invited from interested and qualified candidates to apply for Administrator Officer at PepsiCo.
Job Description:
Overview
- Provide effective professional, secretarial & financial support to the country gm/ceo & other stakeholders.
- To manage, maintain and effectively run the pepsico Nigeria office.
Office Co-ordination
- Overall office co-ordination of the PFNL office in a professional manner that reflects the core values of the Company, and supports the strategic responsibilities and objectives of the BU/MU.
- Maintenance and upkeep of the office equipment and meeting rooms
- Coordinate guest visits including visit program, accommodation, transport and meetings.
Management Support
- Provide pro-active support to Country GM by efficiently managing their office and attending to day to day business matters
- Provide professional and effective secretarial and administrative support to the Country GM and their functional team as required.
- Manage and co-ordinate all travel arrangements for Country GM
- Manage contacts to ensure up-to-date database entries and track key relations.
- Diary support and co-ordination in consultation with the Country GM
- Attend to e-mails, including prioritisation thereof and handling within area of accountability in the most efficient way
- Manage travel, accommodation and entertainment arrangements for both local and international company visitors and for Country GMincluding application of visas/travel itineraries.
- Administer Application of all Visas& work Permits for all Expats in the organisation, working with PWC and in accordance with rules and regulations of the laws.
- Draft when required, communication for the internal employees for the Country GM
- Support in the completion of T&E’s accurately and timeously.
General Admin
- Provide general and diverse administrative support to the Nigerian Leadership Team Manage and coordinate conferences, meetings, team building and workshops
- Minute taking of meetings
- Draft and communicate memo’s, minutes and relevant business communication
- Compile documents, reports and presentations for various meetings as and when required
- Maintain an efficient filing system
- Create Purchase Requisitions (PR’s) as per operational and policy requirements in SAP
- Complete Goods Receipts (GR’s) as per operational and policy requirements in SAP
- Monitor and manage open workflows in SAP.
- Engage with suppliers where relevant and ensure timeous payment .
Finance Support
- Monitor and manage relevant budgets and cost centres in SAP
- Monitor General and Administration Expenses (G&A) i.e. office, travel and meeting expenses on a monthly basis.
- Monthly reconciliation of the G&A budget vs. AOP & forecast
- Monthly meetings to raise over and under spends and reasons thereof.
- Ensure sign-off of the G&A budget with Finance for Flash preparation.
Governance
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- Responsible to ensure that all Company assets are adequately safeguarded by way of complete and up to date insurance policies
- Support in the effective deployment of Global Control Standards (GCS) requirements relating to the PFNL office
- Ensure compliance to Global Control Standards (GCS)
- Manage office and work independently in absence of Country GM
- All decisions taken within job parameters and approval of manager
- Prioritising work as per deadlines.
- Executing required tasks independently and proactively
Qualifications and Requirements:
- Relevant Bachelor’s degree or equivalent> 2 years relevant experience as an Executive Assistant / Administrator Strong administration & organisational skills Strong report writing skills / Strong Minute taking ability Excellent Document management High degree of computer literacy: Power Point; Excel & Word, SAP
- Ability to maintain confidentiality
- Professional communication / Interpersonal skills
- Attention to detail / Passion for service excellence
- High levels of self-motivation / Ability to work under pressure
- Detail oriented self-starter and critical thinker who exhibits a ‘can-do’ attitude and a willingness to take on significant challenges.
- Integrates and simplifies complex or competing information for timely decision making.
How to Apply
Interested and qualified candidate for “Administrator Officer at PepsiCo” should click the APPLY HERE button below and start their application.
