Job Title: Executive Assistant
Location: Remote
Job Type: Full-Time
Department: Administrative
Position Overview
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant. The ideal candidate will manage administrative tasks, coordinate schedules, and assist with various real estate-related duties. This role requires someone who is eager to learn, technology-savvy, and comfortable in a fast-paced environment.
Key Responsibilities
Administrative Support
- Manage the Realtor’s calendar, including scheduling and confirming appointments, showings, and meetings.
- Coordinate communications with clients, other realtors, and vendors.
- Respond to emails promptly and professionally, maintaining a high level of customer service.
- Organize and maintain digital and physical files, ensuring confidentiality and accessibility.
- Handle incoming calls and inquiries with professionalism and efficiency.
Real Estate Assistance
- Learn and perform basic real estate functions such as conducting Comparative Market Analyses (CMA) and property valuations.
- Prepare and edit documents, including contracts, listing agreements, and disclosure forms, in compliance with Houston real estate laws.
- Research market trends, neighborhood statistics, and comparable properties to support the Realtor’s transactions.
- Assist in writing and reviewing contracts, ensuring accuracy and compliance with Texas Real Estate Commission (TREC) guidelines.
CRM and Productivity Tools
- Learn and effectively use Salesforce CRM to manage leads, client data, and follow-up tasks.
- Use productivity tools (e.g., Microsoft Office Suite, Google Workspace, and task management apps) to streamline operations.
- Track transaction deadlines and ensure all necessary paperwork is completed and submitted on time.
Marketing Support
- Assist with marketing efforts, including preparing social media posts, email campaigns, and property listings.
- Coordinate photography, staging, and other marketing activities for listed properties.
- Maintain and update MLS (Multiple Listing Service) listings with accurate and current information.
Client Relations
- Serve as the first point of contact for clients, providing excellent service and maintaining positive relationships.
- Manage follow-up communication to keep clients informed and engaged throughout the buying or selling process.
- Coordinate with title companies, inspectors, appraisers, and other professionals involved in real estate transactions.
Qualifications:
Education:
- High school diploma required; Associate’s or Bachelor’s degree preferred.
Experience:
- Minimum 2 years of administrative or executive assistant experience; real estate experience is a plus but not required.
- Proficiency in email management, scheduling software, and CRM tools (Salesforce experience is a plus).
- Ability to learn new software, systems, and tools quickly.
- Strong written and verbal communication skills.
- High attention to detail and accuracy in all tasks.
- Knowledge of or willingness to learn Texas real estate laws and Houston-specific processes.
- Excellent time management and organizational skills.
- Ability to work independently and prioritize tasks effectively.
Preferred Skills:
- Familiarity with real estate terminology and processes.
- Experience with marketing tools, such as Canva or Adobe Creative Suite.
- Knowledge of MLS systems.
- Basic understanding of financial documents and spreadsheets.
Compensation:
Competitive salary based on experience, with opportunities for growth and training.
How to Apply
Submit your resume, a cover letter highlighting relevant experience, and samples of past
social media or branding work to jobs@mildoangels.org . Applications will be reviewed on
a rolling basis.
