- Job Title: Admin & Facility Manager
- Location: Lagos
- Department: Corporate Services
- Reports to: GM, Corporate Services
- Direct Reports: Admin Officers, Facility Officers, Front Desk / Office Assistants, Drivers / Logistics Team (as applicable)
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About Distritec Distribution
Distritec Distribution has been in System Integration & Business Continuity since 1994. What Distritech envisages: The right mix of Products, services, People, infrastructure, and technical expertise. Today, We have invested Millions of Naira in establishing core service and delivery infrastructure and developing a specialized Technology Consulting Team across Pan Nigeria for better services and reachability to our valued customers.
Role Purpose
- The Admin & Facility Manager oversees all administrative operations, facility maintenance, and asset management across the organisation.
- The role ensures a safe, functional, and efficient working environment while maintaining accurate control and accountability for all administrative and facility-related assets.
Key Responsibilities
Administration & Office Management:
- Oversee general administrative functions across office locations.
- Develop and enforce office procedures, policies, and documentation.
- Supervise front desk operations, administrative staff, and logistics personnel.
- Manage supplies, consumables, and administrative procurement.
- Coordinate company-wide logistics, transport, and protocol arrangements.
Facility & Infrastructure Management:
- Ensure all facilities are fully functional, safe, and compliant with standards.
- Implement preventive and reactive maintenance schedules.
- Manage utilities such as power, HVAC, security systems, and building services.
- Liaise with landlords, government agencies, and maintenance contractors.
- Conduct periodic facility inspections with documented reports.
Asset Management:
- Maintain an updated asset register for all physical and administrative assets.
- Oversee the lifecycle of assets: acquisition, tagging, allocation, maintenance, and disposal.
- Implement asset tracking and accountability mechanisms across locations.
- Conduct periodic asset audits and reconciliation with Finance and IT units.
- Recommend asset renewal/replacement plans based on depreciation and usage.
Vendor & Contract Management:
- Source and evaluate administrative and facility vendors.
- Negotiate SLAs, track renewals, and enforce compliance.
- Monitor service delivery quality and escalate vendor underperformance.
Compliance, Safety & Regulatory:
- Ensure adherence to health, safety, and statutory facility regulations.
- Coordinate HSE checks and emergency readiness assessments.
- Maintain insurance and facility risk mitigation documentation.
Budgeting & Cost Control:
- Prepare and manage annual admin and facility budgets.
- Implement cost-saving initiatives through vendor optimization.
- Track expenses and prepare monthly/quarterly utilization reports.
Performance Metrics / KPIs
- Asset accuracy and documentation integrity (variance < 2%)
- Preventive maintenance adherence vs reactive breakdowns
- SLA compliance of admin and facility vendors
- Facility uptime and incident response time
- Cost efficiency and budget control
- Quality of administrative support and service delivery.
Qualifications & Experience
- BSc/HND in Business Administration, Estate/Facility Management, or related field.
- 5–7+ years proven experience in administration, facilities, and asset management.
- Experience managing multi-site assets and facilities is an advantage.
- HSE/IFMA facility or asset certifications are an added advantage.
Key Competencies:
- Strong planning and coordination capability
- Vendor and contract negotiation
- Asset accountability and documentation discipline
- Facility systems awareness (technical & operational)
- Risk management and compliance mindset
- Excellent reporting and stakeholder communication.
Application Closing Date
30th October, 2025.
How to Apply
Interested and qualified candidates should send their Application to: retentionrecruitment01@gmail.com using the Job Title as the subject of the mail.
