Administration Assistant at UNOPS

Functional Responsibilities:

Under the supervision of the Project Manager, the incumbent will be responsible for the following tasks:

• Assist with clerical and administrative duties, including but not limited to the following: obtain quotations, organize transport for participants in the training events, maintain financial records and confirm attendance to the events, organize accommodation and meals, arrange training equipment in support of the event, place advertisements, confirm attendees, prepare briefing materials and project communications accurately and on time, explain costs and confirm payments to be made, keep records, make suggestions for improvements and make recommendations, and be the focal point of communication in the county between the relevant partners.
• Respond to partner queries and forwarding queries to UNOPS Project Management Support-Associate-Field Coordination to respond as necessary.
• Assist in the production of training documentation.
• Assist in the preparation of pre and post training activities and reporting.
• Support training events activities.
• Maintenance of accurate records (hardcopy and online) of all operational and financial transactions for easy reference and retrieval; document management, including file closures, archiving.
• Resolution of routine administrative and process issues, referring complex issues to the Project Management Support-Associate-Field Coordination with recommendations for course of action.
• Use of technology and electronic systems and tools to initiate work, share information with project staff and stakeholders.
• Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.

Education/Experience/Language requirements:

*FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY

*CANDIDATES WITH NO UNITED NATIONS OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY

Education:

• A high school diploma with four (4) years of relevant experience is required.
• A professional or technical diploma with two (2) years of relevant professional experience, may be accepted.
• A Bachelor’s Degree with no work experience may be considered.

Work Experience Required:

• Relevant experience is defined as experience working in administration, project support, or a similar role.

Desirable (The following experience is optional. Candidates who do not have it are welcome to apply):

• Experience in planning and coordination will be an added advantage.
• Experience in Google Suite applications will be an asset.

Language:

• Fluency in English (write, read, talk) is required.
• Fluency in Russian is highly desirable.
• Fluency in Chinese would be an asset, as would knowledge of an additional UN language.

How to Apply:

Click here to download the Editable CV Template