Administrative Officer at the International Institute of Tropical Agriculture (IITA)

Job Title: Administrative Officer
Ref No: IITA/P&C/NRS2025-039
Location: Ibadan, Oyo
Employment Type: Contract
Contract: 2 years renewable
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About the International Institute of Tropical Agriculture (IITA)

The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future.

Duties

Handle correspondence, schedule meetings, manage travel arrangements, and organize documents for the Unit.
Provide administrative support to outstations in Nigeria, ensuring smooth coordination with Ibadan headquarters.
Manage unit impress, process staff overtime, and oversee claims reimbursement in line with financial policies.
Support budget preparation, expense monitoring, and reconciliation for cost-recovery reporting and unit operations.
Draft statements, handle incoming calls, and prepare responses on behalf of the Unit Head.
Work closely with the Head of Farm Management, proactively bringing up matters requiring attention.
Assist in preparing presentations, reports, and meeting documents for management and stakeholders.
Manage procurement of materials, consumables, and small equipment, ensuring timely supply for operations.
Maintain an organized filing system (both digital and physical) for records of correspondence, financial documents, and operational reports.
Liaise with People & Culture, Finance, Procurement, and other service units for seamless operations.
Perform any other job-related tasks as may be assigned by the supervisor.

Requirements

Qualifications:

HND / BSc Degree in Business Administration, Public Administration, Finance or any other related course.
The ideal candidate must have a minimum of Three (3) years’ experience in performing similar role in a well-structured environment.
Professional certification/ Training in Financial management, office administration or project management is desirable.

Competencies:
The ideal candidate must:

Possess strong organizational, multitasking, and time management skills.
Be proficient in using MS Office applications (Word, Excel, PowerPoint, Outlook).
Demonstrate knowledge of financial record-keeping, imprest management, and claims processing.
Exhibit excellent written and verbal communication skills.
Maintain confidentiality and handle sensitive matters with professionalism.
Have experience working with ERP/Oracle systems.
Be skilled in presentation design, communication support, report writing, and data analysis.

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