Job Title: Administrative Officer (Exams & Records)
Location: Abuja (FCT)
Employment Type: Full-time
About Nile University of Nigeria:
Nile University of Nigeria, founded in 2009, is a private multidisciplinary university based in Abuja, and a proud member of Honoris United Universities since 2020. Nile University currently has over 40 undergraduate programmes and more than 50 postgraduate programmes spread across eight best-in-class faculties, in the College of Health Sciences, Law, Science, Computing Studies, Engineering, Environmental Sciences, Management Sciences, and Arts & Social Sciences.”
Job Description
- We are currently looking to engage a highly competent and result-oriented Administrative Officer (Exams & Records) with strong personal & professional integrity to join our dynamic workforce.
- The Administrative Officer (Exams & Records) is responsible for managing the administrative aspects of academic examinations and maintaining student records at Nile University of Nigeria.
- This role is crucial for ensuring the integrity of academic processes and the accuracy of student data.
Responsibilities
- Maintain data to assist the team with the preparation processes ahead of, during and after exams, including but not limited to, monitoring deadlines and key dates; recording and checking examination entry details and results.
- Provide concise and accurate data and reports for the management to facilitate the effective management of the institution’s target setting to raise standards and performance.
- Liaise with a wide range of internal and external stakeholders, including students, parents, Heads of Departments, lecturers and faculty officers on examination coordination.
- Assist with updating and maintaining the institution’s internal exams timetable.
- Ensure examination details are added at the point of inquiry (including estimation of students numbers, rooms, invigilators etc.) and are removed or amended as details are confirmed.
- Ensure all candidates are notified of their examination entries and the dates and times of their examinations/assessments in accordance with the regulations.
- Assist with post-results queries from candidates and stakeholders
- To be responsible for the institution’s student census as related to examination, ensuring accurate records are maintained for each student and reporting as required to the Academic Management Head.
- Follow and respond to key schedules e.g., assessment, recording, reporting, and the school academic calendar, working to tight deadlines
- Assist in the collection, collation, and submission of student exam entries to the relevant boards as required
- Assist in the administration of and presentation of exam results to candidates and any exam appeal process, remarking and other administrative issues
- Assist the Academic management Head with the administration of all assessment, reporting and recording process.
- Update Mark sheet templates for each data assessment capture (in accordance with the university assessment and reporting schedule).
- Check and report to the Academic Management Head on the completion of data entry by lecturers at each data assessment capture.
- Keep abreast of current guidance and best practice in relation to target setting, the effective use of data and respond to education developments that have implications on data management.
Requirements
- Bachelor’s degree in any management or social science discipline.
- Minimum of 3 years’ experience in an exams and records unit within an educational sector.
- Experience with using statistical tools to compile data.
- Analytical and report writing skills.
- Good organizational and planning skills.
- Excellent interpersonal and communication skills with a range of stakeholders.
- Ability to prioritize workload and meet deadlines.
- An understanding of multiple IT systems.
- Must have strong research skills, presentation skills & notable attention to detail.
Application Closing Date
31st May, 2025.
How to Apply:
Interested and qualified candidates should send CV to: jobs@nileuniversity.edu.ng using the Job Title as the subject of the mail.
Note
Your application must include the following:
- Your current curriculum vitae (CV) in PDF, saved with your full name.
- A Cover Letter explaining how you meet the advertised criteria (also in PDF).
