Job Title: Executive Assistant to the Managing Director
Location: Abuja
Job Type: Full-time
Reports to: Managing Director
About Ceesolar:
Ceesolar is an indigenous company located in Jabi, Abuja. We specialize in four major business segments which are: Construction of Mini-grid, Commercial and Industrial Solar, Advisory and Consultancy Services & Energy systems deployment.
Job Summary:
- The Executive Assistant (EA) to the Managing Director (MD) provides proactive, high-level administrative and strategic support to enable the MD’s effectiveness in leading the organization.
- This role is central to managing the MD’s priorities, streamlining internal and external communications, and coordinating cross-functional initiatives.
- The EA is expected to handle sensitive matters with a high degree of professionalism, discretion, and independent judgment, while acting as a gatekeeper, liaison, and thought partner to the MD.
Key Responsibilities:
- Executive Scheduling & Calendar Management: Manage the MD’s complex calendar, scheduling internal meetings, external engagements, and site visits. Ensure priorities are reflected in the calendar and conflicts are preemptively resolved.
- Correspondence & Communication: Draft and respond to high-level emails, letters, reports, and presentations on behalf of the MD. Maintain professionalism and clarity in all external-facing communication.
- Meeting Coordination & Follow-Up: Organize executive meetings, board briefings, and strategy sessions. Take minutes, capture action points, and follow up with relevant teams to ensure timely execution.
- Project & Task Management: Track and manage deliverables assigned to the MD or requiring the MD’s oversight. Ensure alignment across teams and flag delays or decision points.
- Information Management & Briefing: Prepare summaries, briefing notes, and background documents to support the MD’s engagements with partners, regulators, investors, or internal teams.
- Presentation Development for Speaking Engagements: Create high-quality PowerPoint presentations and visual materials for the MD’s speaking events, public forums, investor meetings, and industry panels. Ensure clarity, consistency, and strategic alignment in messaging.
- Event Participation & Documentation: Accompany the MD to key meetings, site visits, and external events. Take detailed notes, document action points, and support follow-up on commitments.
- Travel & Logistics Support: Coordinate the MD’s travel plans, including flights, accommodation, site visits, local transport, and security where applicable.
- Confidential & Strategic Support: Handle highly sensitive information and maintain strict confidentiality at all times. Support the MD with research, document review, and strategic decision support as required.
- Stakeholder Management: Serve as a point of contact for the MD’s office, engaging with senior leadership, clients, partners, and government officials with diplomacy and efficiency.
- Office of the MD Oversight: Support the overall effectiveness of the MD’s office by ensuring systems, communications, and administrative processes are well-coordinated and responsive.
Qualifications and Requirements:
- Bachelor’s Degree in Business Administration, Management, Social Sciences, or any related field.
- 3–5 years of relevant experience supporting a C-level executive, preferably within a dynamic or technical environment.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize under pressure.
- Strong communication and writing skills — clear, professional, and concise.
- High emotional intelligence, discretion, and integrity in handling confidential matters.
- Proficiency in Microsoft Office Suite and digital collaboration tools (e.g., Google Workspace, Trello, Zoom).
- Proven ability to work independently while maintaining alignment with leadership goals.
Preferred Attributes:
- Prior experience in the renewable energy, infrastructure, or development sectors.
- Strong interest in sustainability, energy access, or climate innovation.
- Ability to anticipate needs, think strategically, and problem-solve without micromanagement.
- Professional polish and presence when representing the MD in high-stakes settings.
Application Closing Date:
8th May 2025.
How to Apply:
Interested and qualified candidates should send their CVs and Cover Letters to: recruitment@ceesolar.com using “Application – Executive Assistant to the MD” as the subject of the email.
