Executive Assistant at Featherstone Sourcing

📍 Remote | 🕒 30 hrs/week | 💼 Contract | 🌎 PST Working Hours

About the Company:

Featherstone Sourcing is hiring on behalf of our client—a fast-growing business in the Consulting industry—for an experienced Executive Assistant to directly support the CEO and executive team.

This is a remote, contractor position ideal for someone who thrives in a fast-paced, high-performance environment. You’ll take ownership of calendars, communications, and task tracking across multiple ventures, ensuring the CEO’s time is protected and workflows stay streamlined.

What You’ll Do

• Calendar & Scheduling Management: Handle complex scheduling across ventures. Anticipate conflicts, optimize time, and ensure the CEO stays two steps ahead.
• Client & Meeting Coordination: Confirm meetings, send agendas and pre-work, and keep communication tight.
• Task & Workflow Management: Track action items, manage follow-ups, and maintain Trello boards (or similar tools) to ensure nothing falls through the cracks.
• Research & Prep: Conduct online research to prep for investor or client meetings.
• Admin Ops: Oversee Google Drive org, manage licenses, contracts, and send NDAs via DocuSign.
• Contact Management: Organize vendor/client contact databases for newsletters and investor comms.
• Event Support: Assist in logistics for quarterly Zoom updates and a couple of in-person networking events per year.
• Expenses: Help prepare and code monthly executive expense reports.

You Should Have

• 3+ years of experience as an Executive Assistant
• Experience in consulting, VC/PE, legal, or other fast-paced service industries preferred
• Top-tier organization skills and attention to detail
• Strong written and verbal communication skills in English
• Confidence using Google Workspace, Trello, DocuSign, AI tools like ChatGPT, and light spreadsheet tasks
• A proactive mindset, ability to prioritize independently, and a “make it happen” attitude
• Available to work 5 hours per day within 9am–5pm PST

Compensation & Details

• Contractor role
• 30 hours per week
• $15–$19 USD per hour, depending on experience
• Remote—work from anywhere, as long as you can cover PST hours