About Fosad Consulting
Fosad Consulting Ltd is a business support services firm with offerings in Human Resource Management, Immigrations and Real Estate Consulting. We leverage our expertise and strategic alliances to support businesses. Our proposition is based on a deep understanding of the drivers of high performing businesses and the required business solutions that supports it. We work with clients to support their non-core business tasks to strategically position them for business success.
Job Description
- The Executive Assistant will provide a full range of administrative support to the Chairman/CEO.
- Exercising confidentiality, tact and diplomacy. Maintains files, records, and calendars; arranges business travel, coordinates meeting arrangements, and tracks expenses for the Chairman/CEO.
- Participates in the development and implementation of administrative standards, policies and practices for the organization
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Essential Duties and Responsibilities
- When the Chairman/CEO chairs meetings: Prepare agenda in advance; assist with and provide research/background information, content development, and creation of presentations and coordinate meetings.
- Manage the daily schedule of Chairman/CEO, keeping appointments and meetings on time or changing schedules when necessary.
- Develop and maintain a system that alerts to upcoming deadlines on incoming requests or events.
- Manage Chairman/CEO with travel arrangements and proactively coordinate the pre-planning of trips with various internal functions.
- Manage Chairman/CEO trip expense reimbursements, and logistics.
- Prepare the travel agendas and necessary contacts, coordinates presentation materials, documents and other necessary preparations.
- Handle confidential information in a professional and discreet manner.
- Anticipate the needs of the Chairman/CEO and act accordingly.
- Other duties as may be assigned.
Qualifications
- Bachelor’s Degree or equivalent experience.
- 8-10 years or equivalent work-related experience supporting Executives
- Must have worked for a CEO before and has oil and gas (upstream) company experience.
- S/he will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications from external and internal sources, and organize and maintain administrative processes.
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- Able to support cross-functional coordination in a fast pace environment.
- Must possess excellent judgment.
- Must have a very professional wardrobe and enjoy supporting the highest level executives
- Will be required to be available during regular business hours and occasional weekends as needed to provide support and assistance to the Chairman/CEO
- Demonstrated ability to handle confidential information appropriately.
- Highly proficient in the following software programs: (Word, /Excel/PowerPoint/Outlook)
- Extensive experience in administrative preparation and coordination of board presentations.
- Excellent written and verbal communication skills
- Ability to perform tasks and achieve results with a high degree of accuracy and precision.
- Ability to stay focused, efficient, and effective in managing multiple priorities
- Ability to demonstrate strong skills in using correct grammar and punctuation.
- Ability to demonstrate strong proofreading and editing skills..
- Professional demeanor and ability to defuse emotional situations in a calm manner.
- S/he handles details of a highly confidential and critical nature, and must function efficiently and effectively in a fast-paced professional environment.
- Strong interpersonal skills and demeanor with all levels within the organization.
- Proven ability to work independently to achieve accomplishments.
- Ability to communicate effectively with all levels of employees and outside contacts.
- Proven ability to effectively collaborate with internal team, cross-functional team, and external parties in a rapidly growing environment.
Method of Application
Interested and qualified candidates should send their CV to: mhassan@fosadconsulting.com using the Job Title as the subject of the mail.
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