Executive Assistant to the COO at the Plug

About Plug Entertainment

The Plug is a music distribution, licensing and publishing company. We manage some of the biggest talents in Africa, and curate phenomenal events. Founded in 2016, The Plug has rapidly penetrated the entertainment industry, boosting some of the most prominent young talents, either under management, publishing or promotional business. We have the right resources to grow your career from one level of greatness to the next.

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Job Responsibilities

Scheduling and Calendar Management: Managing the executive’s calendar, scheduling appointments andmeetings
Communication and Correspondence: Handling email, phone calls, and mail on behalf of the executive, as well as drafting and sending correspondence.
Meeting Preparation and Coordination: Preparing materials, taking minutes, and ensuring a smooth flow of meetings.
Project Management: Assisting with special projects, such as research, data analysis, and presentations.
Travel Arrangements: Booking flights, hotels, and rental cars, as well as preparing itineraries.
Expense Reports and Reimbursements: Processing expense reports, handling reimbursements, and ensuring compliance with company policies.
Confidentiality and Discretion: Maintaining confidentiality and handling sensitive information with discretion.
Office Administration: Overseeing office operations, such as supply management, vendor relationships, and facilities management.
Special Tasks: Handling special tasks, such as preparing presentations, reports, and other materials as needed.
Liaison and Coordination: Serving as a liaison between departments, teamsand stakeholders, and ensuring effective communication and collaboration.
Problem-Solving and Crisis Management: Anticipating and resolving problems, as well as providing support during crisis situations.