Job Title: Team Assistant
Requisition ID: 5235
Location: Abuja
Grade: ISB2 – Local support
Category: Local Support Personnel
Type of Job Posting: Internal and External
Employment Type: Non-staff Regular
Contract Duration: 3 months (with the possibility of extension)
About The United Nations Industrial Development Organization (UNIDO):
The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development.
Functional Responsibilities:
Under the supervision of the International Project Coordinator and in close cooperation with the National Project Coordinator, project team in the HQ and field location, the Team Assistant provides clerical/administrative support to the project implementation and is responsible for the following key functions:
- Perform general administrative tasks such as ordering office supplies, following up on budget queries, making various reservations as required, placing purchase requisitions, researching for information and reference material, organizing requests for formal editing, translation, layout, graphic design and arranging for printing services as well as the publication of documents, if and when necessary;
- Using SAP, when required, make arrangements for travel, prepare travel authorizations, ensuring that visas, security clearances, vaccination certificates, Laissez-Passer etc. are valid and in order. Assist in completing back-to-office mission reports and claim forms;
- Respond to moderately complex information requests and inquiries as necessary, as well as refer queries to appropriate personnel for handling;
- Assist in organizing the logistics for meetings prepare the necessary background documents and agendas’, liaise with counterparts on attendance assist in the preparation of presentation materials, book meeting rooms and take notes at meetings, if required;
- Keep track of pending matters, flagging deadlines and bringing urgent and important items to the attention of the supervisor;
- Maintain an up-to-date filing system (both hard copy and electronic);
- Perform any other related duties as assigned.
Minimum Organizational Requirements:
Education:
- Completed higher secondary education (high school diploma or equivalent), is required. Formal administrative/secretarial/clerical training or equivalent, is desirable.
- Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a higher degree education (including first university degree or equivalent diploma and/or master’s degree), in a relevant field to the post.
Technical and Functional Experience:
- A minimum of three (3) years of work experience in the related fields of the post, is required.
- Experience using Microsoft Office (Outlook, Word, Excel), internet search engines, is required.
- Experience with office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.
- Experience with SAP or similar ERP software is desirable.
Languages:
- Fluency in written and spoken English is required. Fluency and/or working knowledge of the local language other UN Language is desirable.
Application Closing Date
6th March, 2025, 11:59 PM (Vienna, Austria time)
